Purchasing is follow-up. The PO that was never confirmed, the invoice that doesn't match, the supplier who didn't answer — Mesaya staffs the desk with managed AI employees that raise, chase, match and flag inside NetSuite, SAP Business One, Odoo or QuickBooks, under approval thresholds you set. Modani's purchasing department runs twelve agents built this way.
Who it's for, how a role runs, what it costs — from our CEO. Also in Español, Français, Italiano, Português, עברית, Русский and 中文 at mesaya.com/explainer.
Every role is configured from agents already running in production — never a blank prompt. Each one gets its own service account, limited to the permissions you grant, and works inside the tools you already run.
Owns the desk: reorder points, supplier priorities, what's late, what's at risk.
Reorder proposals from your rules
Supplier priorities and escalations
Daily late-PO and at-risk report
Raises POs, sends them for approval, follows up until a ship date is confirmed.
POs raised and routed for approval
Supplier follow-up until confirmed
Ship dates captured in the ERP
Matches invoices to POs and receipts, posts what matches, flags what doesn't.
Three-way match nightly
Matched invoices posted for payment
Exceptions with the reason attached
Works the exceptions: short shipments, price differences, duplicates — with the supplier, to your rules.
Discrepancy workflow per type
Supplier correspondence logged
Credits chased until received
Keeps supplier data current: contacts, terms, certificates, performance.
Onboarding checklist per supplier
Certificates and terms tracked
Performance report monthly
A discovery call on your business and its bottlenecks; one role picked for the trial; a scoping call on systems, rules and approvals. Our audit agent reads your email and systems so the history is understood in days, without meetings.
A graduated agent configured for the role, pre-trained with your manager on examples and edge cases. Service accounts, permissions and approval gates set in your own systems.
The agent works; a human approves everything consequential. Every deliverable logged with its approval chain. Outcomes verified at the source.
Approvals recede as results prove out; exceptions and samples stay reviewed. Your account manager stays in the loop — and scopes the next role.
Every PO above your threshold waits for a named approver; below it the desk raises, sends and logs.
Twelve agents run Modani's desk from supplier intake to the container on the water.
Shadow · week 1 — it drafts, you send.
Ask first — it proposes, you approve.
Routine — standard cases handled, exceptions to you.
Autopilot — it runs; you get the digest.
Simple as payroll, and a credit is always $1. No licenses, no implementation fee, month to month. Your first week is free.
per month, per role. Each role is priced by its deliverables, so the minimum scales with the role.
Every task has a credit price — a lead answered: 2, an invoice chased: 2, a report delivered: 6. Itemized on your log, reported as KPIs, reviewed by you.
Add credit batches when you need more done. You set a monthly cap; the bill never passes it.
In aggregate, a role lands at a fraction of what the same work costs in payroll. Rates shown are examples; your order sets yours, and outcome pricing is available where results are measurable — collections on dollars recovered, lead response on booked meetings. You see the exact price for your roles on the scoping call.
We founded Modani, a national furniture retailer, in 2007, sold it in 2018, and bought it back in 2024 to rebuild it on AI. Revenue is up 39% year over year with less than 40% of its former workforce. Every Mesaya role was graduated there first, on a live P&L.
The same roles run for clients in retail, distribution, professional services and hospitality — each inside their own tools, each with a named account manager. A live portal demo is available on request.
You set thresholds by supplier and amount. Below them the desk raises and sends; above them a named approver releases. Every PO carries its approval record.
From a mailbox you designate, to scripts you approve, with every message logged. Suppliers see your company and get a human when they ask.
Nightly. Matched invoices post for payment; mismatches go to a person with the reason attached and the supplier correspondence started.
NetSuite, SAP Business One, Odoo, QuickBooks, Acumatica and most others, through their own service accounts and the permissions you grant.
As many as you have. Capacity is units of work, not headcount; the desk scales by adding units, not people.
Tell us where your team loses the most hours. We'll propose the first role, show you a prototype for your business, and have it working in shadow mode within three weeks.
Book a scoping callOr tell us in writing — we reply within one business day.
